How to Record Audio on PowerPoint (3 Easy Steps)

Last Updated on October 10, 2020 by Robert Jackson


If standing in front of a group of people and giving a presentation is not something you’re good at, you can choose to record a voice-over for your PowerPoint slices amid preparation. With the narration, whenever you’re about to deliver a presentation, just open the PowerPoint file and let it run automatically.

Moreover, when your audiences are not around, a PowerPoint file with narration will be the perfect option for a remote presentation. Simply send the file to your audiences, and as long as they open it, the narration will start to run so that a presentation with time and space limit can be easily done.

Also, if you’re expected to make your PowerPoint slides more attractive, try to add some nice background music or sound effects.

In the tutorial, you will find 2 simple ways to record audio on your PowerPoint as narration or background music.

Record Audio on PowerPoint

How to add audio on a PowerPoint slide

If you want to add narration or background music to a single Powerpoint slide, you can use the built-in audio recorder on Microsoft PowerPoint or a third-party audio recorder.

Note:

Since most Macs and laptop computers are pre-installed with a microphone device, you can simply follow the steps below to record audio on your PowerPoint slides.

But if you’re using Windows desktop computers, remember to insert an external microphone device beforehand.

Method 1 Record/Add audio with PowerPoint’s built-in recording tool

PowerPoint supports its users to record voice just through the in-app recording tool. You can simply record your voice and add it to your slide.

Step 1 Prepare for the recording

First, open your PowerPoint file and locate the slide which you plan to add voice on.

Step 2 Start recording

Then, go to the toolbar and select Insert > Audio.

PowerPoint Insert Audio

From the Audio tab, you can find 2 options, Audio on My PC and Record Audio.

Audio on My PC: When you plan to add background music or some previously recorded audio files onto your PowerPoint slides, choose this.

Click the option and PowerPoint will prompt you to select an audio file from your computer. Locate the audio file and click Insert.

Locate Insert Audio

The selected audio file will be inserted into the target slide.

Tip: You may add multiple audio files to one single slide if you want to.

Record Audio: Choose this when you want to record your real-time voice and add it to the slide. Click Record Audio, a small panel “Record Sound” appears.PowePoint Record Audio Panel

On the panel, you may rename the audio file and click the Record button to begin the audio recording. Then, speak to your microphone device.

Click Pause to stop recording, you may preview the audio by clicking Play. Hit OK to insert it into your PowerPoint slide.

Step 3 Modify the added audio file

After you insert an audio file to a slide, you will see a speaker icon in the thumbnail. Click it, a new module will appear on the Menu – Audio Tool. From this newly appeared module, you can see two main options, Format and Playback.

PowerPoint Audio Speaker

On Format, you can change the appearance of the icon and beautify it, including:

  • Color&brightness;
  • Background;
  • Style;
  • Alignment;
  • Size.

Audio Appearances

On Playback, you can edit the audio file, like:

  • Trim the audio;
  • Set fade-in and fade-out effects;
  • Change the volume of the audio clip;
  • Set the audio to start automatically or in click sequence;
  • Play the audio across slides;
  • Repeat the audio until it’s stopped;
  • Etc…

Audio Settings
These are basically all the tricks for you to record audio on PowerPoint with the built-in recorder.

Tip: PowerPoint does not record audio

Voices about PowerPoint not recording audio trickle out of the cyberspace. If you encounter the issue, try the following solutions to fix it.

  • Set up your microphone device: Right-click on the Speaker icon on your desktop and choose Sounds. Then, locate Recording and set the preferred microphone device as default.

Set Microphone enabled

  • Allow PowerPoint to access your microphone: Click Start on your Windows computer and choose Settings. Then, click on Privacy, and locate Microphone, find Allow apps to access your microphone, set the option as On.

Allow PowerPoint Record Microphone Audio

Try these 2 methods to get rid of the ‘PowerPoint not recording audio’ error, and if they fail to fix the problem, you can check out How to record audio with Aiseesoft Screen Recorder when PowerPoint isn’t recording audio.

Method 2 Record audio with Aiseesoft Screen Recorder when PowerPoint isn’t recording audio

Aiseesoft Screen Recorder will be a perfect alternative when your PowerPoint is not recording audio. Also, it’s also the optimal choice for a high-quality narration.

Screen Recorder

Info about Aiseesoft Screen Recorder:

It’s one of the best video and audio recording software in the market. With the program installed on your computer, you can easily start to record audio and video in lossless quality. You will have a flexible audio recording since you can change the format of the output and clip it as well.

Want to make your PowerPoint more productive, try the following steps.

Step 1 Download Aiseesoft Screen Recorder on your PC for free

Win Download
Mac Download
Win Download
Mac Download

Step 2 Record audio for your PowerPoint slide

Launch the program and choose Audio Recorder on the interface.

On the Audio Recorder window, to record a voice-over, you need to turn off the System Sound option and keep the Microphone option on.

Record PowerPoint Audio Decide Audio Source

Then, click REC or press the hotkey – Ctrl + Alt + S, to initiate recording. A panel will pop out to show you the length and size of the audio file. Just speak to your microphone and the software will record your voice losslessly.

Recording Audio Stop Pause Adjust Volume

To take a break, click the Pause button and click again to resume. Press Ctrl + Alt + S or click Stop to end the process, a pop-out window will show up where you can preview the audio and clip it.

Edit Recorded Audio File

Click Save to store the audio file on a custom destination.

Step 4 Insert the audio

Now, you have a perfect audio file on your computer that you can insert into your PowerPoint slide.

Open your PowerPoint file and select a specific slide. Go to toolbar > Insert > Audio > Audio on My PC, select the audio file you just record.

PowerPoint Insert Audio

In this case, you can record a high-quality narration for your PowerPoint.

Tip: If you want to record a video of yourself presenting a PowerPoint file, you can still use Aiseesoft Screen Recorder as well. To find out the detailed steps, you can check the following page – How to Video Record Yourself Presenting a PowerPoint.

Above are the skills of record narration on your Powerpoint slides, you can simply apply to the PowerPoint built-in audio recorder or utilize for Aiseesoft Screen Recorder for a decent audio capture.